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<aside> <img src="/icons/info-alternate_red.svg" alt="/icons/info-alternate_red.svg" width="40px" /> For emergencies (for you or a family member), please notify your supervisor directly, delegate your job duties as able, and disregard the following process.

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1. (Optional) Ask your supervisor in person

If your supervisor approves them, proceed below.

2. Submit your time off request

Use your own eselfservice portal to request time off: ESelfService Login Link or log in to the eselfservice app. For Fellows, go to this page: Fellows Vacation & Leave Policy
Once logged in, click on the ‘+’ sign under time off request on the home page.
Click ‘Next’ and select which type of leave you are requesting. Add a comment (this could just say ‘vacation’ if you are requesting vacation leave).
Click ‘Next’ and it will take you to the next page where you will type the number of hours you will take off for each day in the date range you selected.
After your supervisor approves your request, you should receive an email as confirmation.

Reasons to Submit a Time off Request:

1. Vacation

Vacation

2. Sick

Illness/family leave

<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Illness leave includes planned illness such as doctor’s appointments or surgery of you or a family member. It also includes unplanned sick leave.

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3. Other

3. Once approved, delegate necessary job duties

Provide a plan. Prepare a document outlining how your work will get done. Who is the emergency contact for each issue that could arise in your absence? Who will manage any ongoing projects?
Send a final reminder. The week before your vacation, remind all your relevant collaborators when you’ll be on vacation and the date you’ll return.
Please do not work on your time off!

4. Activate your Out of Office notifications

Block your google calendar. This way, your manager, colleagues, and clients will remember that you're out-of-office (OOO) any time they try to send you a meeting invite.
Send pre-notices for standing meetings. Don’t just decline standing meetings the week of your vacation. Send emails to let the people who run those meetings know that you won’t be there—and ask if there's anything they need from you before you depart.

Optimize your OOO message. State that you will not be reachable until the date you return. Include an internal contact for emergencies and one who will handle other important but non-urgent inquiries.

Thank you for your email!

I am out of the office and will not check messages until I return on {{Someday, Month 15th}}.

If you have an immediate need, please call our office at {{979.693.2911}} to leave a message for the soonest reply.

In my absence, the following staff may help as their regular duties allow:
- {{anybody}}@grace-bible.org for {{anything}}
- {{somebody}}@grace-bible.org for {{something}}

I will attempt to respond to all messages in a reasonable time upon my return.