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1. Discuss the request with your supervisor
2. Submit your time off request
3. Once approved, delegate necessary job duties
4. Activate your Out of Office notifications
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<img src="/icons/info-alternate_red.svg" alt="/icons/info-alternate_red.svg" width="40px" /> For emergencies (for you or a family member), please notify your supervisor directly, delegate your job duties as able, and disregard the following process.
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1. Discuss the request with your supervisor
List of things you may discuss:
- Is this during vacation moratorium? (Note: If so, this needs to go to Ops)
- Are other members of your team out during the same time?
- Is it during a busy season for your ministry?
- Do you have enough vacation hours available?
- Who is taking over your job duties while you are gone?
If your supervisor verbally approves, proceed below.
2. Submit your time off request
- Use your own eselfserve portal to request time off: ESelfServe Login Link or log in to the eselfserve app. For Fellows, go to this page: Fellows Vacation & Leave Policy
- Once logged in, click on the ‘+’ sign under time off request on the home page.
- Click ‘Next’ and select which type of leave you are requesting. Add a comment (this could just say ‘vacation’ if you are requesting vacation leave).
- Click ‘Next’ and it will take you to the next page where you will type the number of hours you will take off for each day in the date range you selected.
- After your supervisor approves your request, you should receive an email as confirmation.
Reasons to Submit a Time off Request:
1. Vacation
2. Sick
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<img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Illness leave includes planned illness such as doctor’s appointments or surgery of you or a family member. It also includes unplanned sick leave.
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3. Other
3. Once approved, delegate necessary job duties
- Delegate job duties as previously discussed with your supervisor.