Group names should be simple and easy to remember. We use a consistent naming structure to help administrative tasks such as running reports and updating groups.
All group names should follow this structure:
Campus (AND, CRK, SW, MT, or ALL), Group Type or Age, and Leader Name (if applicable).
Examples of group names:
SW Community Group Davis
AND Men Schaub
CRK 1st Grade
SW 5th Grade
MT 11th Grade Boys
AND Wobblers
CRK 2s
Keep the naming consistent in your department across all campuses.
Ex: “2s” versus “2 year olds” or “College” versus “Col”
Do NOT use symbols in the names of your groups. The only exception is using a comma (,), ampersand (&), or slash (/) when including multiple leader names.
CORRECT example: AND Community Group Evans/Jones.
INCORRECT examples: ALL Junction - CoEd Essentials; SW Youth: Camp Eagle; ALL Awana | Cubbies
Do NOT include the time, date, or specific details of the group in the name of the group.
Click the arrow to expand each section and learn more.
| Attendance Grouping Type | Description | Examples |
|---|---|---|
| Services | Large corporate vision-driven teaching and worship gatherings, typically recurring. | Sunday morning service, Christmas Eve Service, Easter Sunrise Service, College Service, Youth Service |
| Groups | Recurring strategic small group gatherings. | Men’s and Women’s Bible Study, GriefShare, 979 Small Groups, Community Groups, Merge, Grace Kids groups |
| Events | Non-recurring, non-service moments or gatherings. | Women’s Retreat, a 3-week elective on a Sunday morning, Youth Pool Party, College Girls’ Night, Men’s Cookout, Grace Kid’s Movie Night, Discover Membership, College Worship Nights |
| Grace Online | Streamed worship services. | This should only be used for Sunday morning livestream. |
<aside> <img src="/icons/arrow-right_gray.svg" alt="/icons/arrow-right_gray.svg" width="40px" /> Grace Kids and Attendance Groupings:
All programming/childcare that is offered while parents are attending another service, event, or group will be categorized as Groups (ex: Sunday mornings, Bible study, leader meetings, Discover Membership).
Events hosted by Grace Kids are categorized as Events (ex: Kids Night In, Color Wars, G56 Christmas Party).
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Groups that are no longer being used should be marked as "Inactive". Making a group inactive will remove all calendar events and attendance from the group view, but will leave the people in the group. You can view previous attendance by running a report or looking at the involvement tab on an individual's profile. If you reactivate a group, all the information/events reappear if you ever need to see a specific group's information.
Semester-based groups should be marked as “Inactive” as soon as they are no longer needed. Fall groups should be inactivated no later than February 1 and Spring groups should be inactivated no later than June 1. Keep in mind that when a group is inactivated, the group leaders will no longer be able to communicate with their group via the LEAD app.
Do NOT inactivate a group and create a new one simply because the roster is inaccurate. See below for more guidelines about group membership.