Index

Permissions

When to Create an Event

How to Create an Event

Managing an Event

Methods for Taking Attendance

Helpful Tips

Permissions

Full Event Admin: All administrative staff have this level of permission at their respective campus(es).

• Can view, edit, create, and delete events at the assigned campus.
• Can run event and attendance reports.
• Can record attendance for all events at the assigned campus.

Limited Event Admin: All paid staff and fellows have this level of permission at their respective campus(es).

• Can view events at the assigned campus.
• Can run event and attendance reports.
• Can record attendance for all events at the assigned campus.

When to Create an Event

• Events should be created in CCB any time we are gathering our people.
  • Small group Bible studies, electives, leader meetings, special events.
• Events must be created in CCB in order to take attendance or use Check-In.
• All events in CCB must be connected to a group. Think about the group that is the primary audience for the event.
  • Is it a campus-wide event? Then add it to your campus attendee group. Is it for all families? Add it to your campus attendee group.
  • It is NOT necessary to create a new group for every event.

How to Create an Event

1. Events can be created from the campus calendar page or from group calendar for the associated group.

   • To open the campus calendar page, navigate to “Events” in the left side menu and click on “Calendar.”
   • To open the group calendar, navigate to the appropriate group and click the “View group calendar” button in the top right corner.

2. From either calendar page, you can click the “Create Event” button in the top right or find the desired date on the calendar and click on the blue plus sign (+).

   Expand each section below for step-by-step instructions for setting up the new event.

   • Required Settings:
   • Optional Settings:

3. Once the event has been created, you will need to edit the Attendance Settings.

   • Open the event page and click on the “Attendance” tab.
   • Click the “Attendance Settings” button on the right side of the screen.
     • Attendee Limit - if applicable, set a limit on the number of people who can attend.
     • Attendance Grouping - ****Choose the correct Attendance Grouping. This field is required! This step is essential for our reports and metrics to be accurate.
     • Attendance reminders - check this box to send group leaders and event organizers a reminder to take attendance at the event. They will receive one reminder prior to the event and up to three reminders after the event until the attendance is recorded.
     • For attendance purposes only - if this box is checked the event will not show on the group calendar for members. Most of our congregation does not log in to CCB and look at their group calendars, so this setting isn’t very relevant for us.