UNDER CONSTRUCTION

Index

When to Create an Event

How to Create an Event

Methods for Taking Attendance

Permissions

When to Create an Event

• Events should be created in CCB any time we are gathering our people.
  • Small group Bible studies, electives, leader meetings, special events.
• Events must be created in CCB in order to take attendance or use Check-In.
• All events in CCB must be connected to a group. Think about the group that is the primary audience for the event.
  • Is it a campus-wide event? Then add it to your campus attendee group. Is it for all families? Add it to your campus attendee group.
  • It is NOT necessary to create a new group for every event.

How to Create an Event

1. Events can be created from the campus calendar page or from group calendar for the associated group.

   • To open the campus calendar page, navigate to “Events” in the left side menu and click on “Calendar.”
   • To open the group calendar, navigate to the appropriate group and click the “View group calendar” button in the top right corner.

2. From either calendar page, you can click the “Create Event” button in the top right or find the desired date on the calendar and click on the blue plus sign (+).

   Expand each section below for step-by-step instructions for setting up the new event.

   • Required Settings:
   • Optional Settings:

3. Once the event has been created, you will need to edit the Attendance Settings.

   • Open the event page and click on the “Attendance” tab.
   • Click the “Attendance Settings” button on the right side of the screen.
     • Attendee Limit - if applicable, set a limit on the number of people who can attend.
     • Attendance Grouping - ****Choose the correct Attendance Grouping. This field is required! This step is essential for our reports and metrics to be accurate.
     • Attendance reminders - check this box to send group leaders and event organizers a reminder to take attendance at the event. They will receive one reminder prior to the event and up to three reminders after the event until the attendance is recorded.
     • For attendance purposes only - if this box is checked the event will not show on the group calendar for members. Most of our congregation does not log in to CCB and look at their group calendars, so this setting isn’t very relevant for us.

Managing an Event

• If you need to delete a date in the semester for Thanksgiving break/Spring break, make sure to Delete Event Occurrence (one week) and NOT Delete This Event (entire series of events).
• TIP: When creating recurring events, it is a best practice to set up the event for one semester or one year. This will prevent accidental deletion or changes to historical data.

<aside> <img src="/icons/language_gray.svg" alt="/icons/language_gray.svg" width="40px" /> Key terms

Event Occurrence - one event in the series of events

This Event - entire series of events

</aside>

Methods for Taking Attendance

Check-In kiosk - If the Check-In system is used for your event, attendance will automatically be recorded. This method is primarily used for ministries to minors (Kids and Youth), but can be used for any event if desired.

By Name using the LEAD App - Group leaders or staff members can take attendance for an event using the LEAD App. Each present individual is selected from the roster and the attendance is recorded. This method should be used for small group meetings and smaller campus events.