Index

When to Create an Event

How to Create an Event

Methods for Taking Attendance

When to Create an Event

• Events must be created through a group. Think about the group that is the primary group for the event.
  • Is it a campus-wide event? Then add it to your campus attendee group. Is it for all families? Add it to your campus attendee group.
  • It is NOT necessary to create a group for every event.
• Events must be created in CCB in order to take attendance or use Check-In.

How to Create an Event

• Go to the Group you would like to create the event for.
• Click on the calendar.
• Click + New Event
• Add your Event Title.

  • If the event is for a small group, the event title should be the same name as the group or the group name plus an additional descriptor (such as semester or name of study).

    Examples: SW Community Group White; ALL Merge Hobson Fall 2024; AND Men First Call Evans 1 Corinthians

  • For events in larger groups such as campus attendees or men/women groups, the event title should be clear and concise but including the group name is not required.

    Examples: CRK Family Fun Day; MT Grace Kids Movie Night; AND Discover Membership

  • *Note that the Event Title is what shows up on someone's profile as attended.

• Add the correct Group and Event Organizer.
• Add the correct date and time.
  • If the event repeats, click “Make this event repeat”.
• If you are planning to use Check-in, make sure you check “Enable Check-in”.
  • Select the correct Attendance Grouping
  • Room Name = Room Number
  • Children per adult- if you put a number here, it will not let you check in kids until adults are checked in. (We recommend not using this feature.)
  • Attendee Limit - Maximum number of attendees allowed for the event.
• Other information is not required to enter. You are welcome to add the information if you know it.
• Once you create the event, edit the Attendance Settings.
  • Choose Attendance Grouping
  • Optional: Check Send group leaders an attendance reminder.
• *If you need to delete a date in the semester for Thanksgiving break/Spring break, make sure to Delete Event Occurrence (one week) and NOT Delete This Event (entire series of events).
• TIP: When creating recurring events, it is a best practice to set up the event for one semester or one year. This will prevent accidental deletion or changes to historical data.

<aside> <img src="/icons/language_gray.svg" alt="/icons/language_gray.svg" width="40px" /> Key terms

Event Occurrence - one event in the series of events

This Event - entire series of events

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