Check the campus strategic event calendar(s) for any potentially conflicting events:
Create the event (or recurring) reservation from your ministry department or team calendar:
Select the day and time when you want to create the event on Google Calendar.
Click into the New Event dialog that opens
Click on the Calendar name at the bottom of the dialog
If the Department/Team calendar isn't yet shown, click on the Calendar name dropdown to select it from the list
Click on the Department/Team for which you are creating an event request
Title the event using our standard format: CAMPUS ABVR - Department ABRV - Event name
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To distinguish between a campus-specific event and a multi-campus (or even church-wide) event, regardless of location, the title of the event should include one of our standard campus designations as the first part of the calendar title:
ANDSWCRKThe
Alltitle applies to any event that strategically spans more than one campus. For more information about event tiers, visit How We Resource. -
The second part of the title should indicate the requesting or hosting ministry (sometimes called the “calendar of origin”), using the following standard abbreviations:
Name your event like this: CAMPUS - Department - Event name
If there is setup or cleanup time required for the event, the calendar reservation start and end time should include that time.
Under Add description or attachments, please include all of the relevant details (template below) for strategic evaluation by the Campus Facilities Team in the description:
Under Add rooms or location, select the room(s) you’re requesting to reserve for your event or meeting.
After confirming that you’re adding the event to the correct campus strategic event calendar from the correct ministry department or team calendar, click Save to complete your facility request.