Review Basic/Volunteer/Leadership Application

• IF the Admin has been in communication with the person and knows the info: Adds a note in the process (will show up on the person’s involvement) indicating JH/HS
• Admin checks to make sure there are no big red flags on the app, marks as done, moves to BG AND CST and assigns Madeline
  • Make sure you look at the two questions
    • Have you ever been charged with a sexual offense, an offense relating to children, or a crime of violence?
    • Have you ever been reported to any organization or registry for abuse or misconduct?
  • Make sure you communicate within your team about who is responsible to look at them and mark as done
  • Reminder: the quicker you mark them as done in Review Volunteer Application, the faster they will receive the link to BG/CST, and move through the process.
• Queue managers: only the Admin, unless decided otherwise in your team
• Queue settings: Email all queue managers when a person is unassigned
• Next Queue: BOTH Background Check AND Child Safety Training (automatically). Make sure this is assigned to Madeline when you move them to these queues.

Background Check and Child Safety Training

• Madeline emails the person the BG and CST links and marks “waiting” when she has sent the link. Marks “done” when BG is completed, moves them to interview and assigns Admin.
• When CST is completed, marks as done in the queue (no next queue)
  • Up to the admin to follow up with CST
  • DO NOT LET SOMEONE SERVE WITHOUT A COMPLETED CST
• Queue managers: Madeline
• Queue Settings: BG: moves to Interview queue (automatically) CST: stops here (no next queue)

Interview

• Admin assigns the person to Min lead to schedule the interview.
  • Mark “waiting” once someone has reached out.
  • Mark “in progress” when the interview is scheduled.
• Once the interview is completed, mark the person as done, move to Post-interview form, and assign it to the person who did the confidential section (if a department min lead or fellow) or the department admin (if an outside person).
• Queue managers: Admin, Min leads
• Queue settings: next queue is post-interview form (automatically)

Post-Interview Form

• Person who interviewed them of the same gender (who completed the confidential section) needs to complete the post-interview form found on the Drive (link in the notes). Marks as done, moves to approved/not approved and assigns to the Admin.
  • If the person is not in the process queue, the interview person lets the admin know when the post-interview form is completed so the admin can mark it as done.
  • Add link to Post-interview form in the notes (will need names, email, phone number)
• Queue managers: Min lead of department, Admin
• Queue settings: next queue is the option to check approved or not approved, assigned to Admin