<aside> <img src="/icons/warning_gray.svg" alt="/icons/warning_gray.svg" width="40px" /> If you don’t reserve a room for your meeting, no one knows where to meet! This causes wasted time, confusion, and last-minute coordination texts. This awkward situation can be entirely avoided by selecting a room for a reservation at the time you schedule the meeting.

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Meetings only need to appear on your ministry department or team calendar, or otherwise on your personal calendar; either is fine.

While meetings do not need to be approved by the campus ministry and operations leadership, the Campus Facilities Team will have to approve the room reservation. Room reservation requests will be reviewed and approved by your Campus Facilities Team, usually weekly. If you submitted a room request for a meeting day-of, please contact your Campus Facility Team for quick approval.

• Meeting times should not require setup and cleanup times.
• Rooms should be reserved for the rooms needed when the meeting is scheduled. Do NOT type them into the “add location” section unless the room where you’re meeting is undocumented (i.e. “Pat’s office”)
• Meeting titles do not need to follow the nomenclature for events.
• Rooms for meetings will be approved ASAP by someone on campus facilities staff, at least weekly.

<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> If a room is lined out when you try to choose the room for your meeting, the room is not available. Please don’t try to reserve it; it will not be approved!

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