Sometimes payments in the form of checks are required for purchases. Checks are written and distributed by the Finance Team on a weekly basis. When you need a check, have your Admin submit the proper form along with documentation to Finance Team. Your request will be fulfilled at the next check-writing cycle.
<aside> <img src="/icons/warning_gray.svg" alt="/icons/warning_gray.svg" width="40px" /> Checks are NOT written upon request. Submission deadlines are in place to account for the weekly check-writing schedule.
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On occasion, you or someone in your ministry may spend personal money and require reimbursement. Your department Admin will collect the receipt and submit a Payment Request to Finance Team, or reimburse with petty cash for smaller purchases.
Instead of writing a paper check, we also have the option to pay individuals and vendors via ACH Credit. All payments to Grace staff will be made using the same account information as your paycheck. In order to pay non-staff or vendors via ACH, we must have an ACH Credit Authorization Form on file. This payment method is ideal for vendors or individuals that we will be paying repeatedly.
ACH CREDIT Authorization Form.pdf
The process of requesting payment is the same for checks and ACH credits. Grace’s accounting software keeps up with which payment method is appropriate for each individual or vendor.