<aside> <img src="/icons/info-alternate_red.svg" alt="/icons/info-alternate_red.svg" width="40px" /> For emergencies or unplanned illnesses (for you or a family member), please notify your supervisor directly, delegate your job duties as able, and disregard the following process.

</aside>

1. Contact your supervisor to request the specific dates of time off. If your supervisor approves the dates out of the office, proceed with the request process below.

2. Submit your own time off request to the Out of Office Google Calendar using this form:

   Note: Letting an Administrator submit your time off hours is no longer allowed.

   Staff request for time out-of-office (OOO)

3. For All Fellows: Your OOO form can be found on the Fellows Vacation Policy page or below:

   Fellows request for time out-of-office (OOO)

Reasons for the OOO Request Form

Personal Leave

Professional Leave

Day with the Lord (DWTL)

Approval Status

You will know if approved or denied by the email received as Ops reviews and color on of your request on your calendar:

White box with colored text = Pending

Colored box and white text = Approved

White box with colored strikethrough text = Denied

Colored box with striped text = Maybe

Prepare Before Vacation

Before you go on vacation or on planned leave, please read the page below to help set boundaries so you can rest and enjoy your time off. Please don’t work on your time off!

Set Boundaries Before You Go on Vacation

Do you have a hard time disconnecting from work — like, completely disconnecting — while you’re on vacation? Here are five things to do in advance to protect your precious time off.

• Provide a plan. Prepare a document outlining how your work will get done. Who is the emergency contact for each issue that could arise in your absence? Who will manage any ongoing projects?

• Block your calendar. This way, your manager, colleagues, and clients will remember that you're out-of-office (OOO) any time they try to send you a meeting invite.

• Send pre-notices for standing meetings. Don’t just decline standing meetings the week of your vacation. Send emails to let the people who run those meetings know that you won’t be there—and ask if there's anything they need from you before you depart.

• Optimize your OOO message. State that you will not be reachable until the date you return. Include an internal contact for emergencies and one who will handle other important but non-urgent inquiries.

  Thank you for your email!
  
  I am out of the office and will not check messages until I return on {{Someday, Month 15th}}.
  
  If you have an immediate need, please call our office at {{979.693.2911}} to leave a message for the soonest reply.
  
  In my absence, the following staff may help as their regular duties allow:
  - {{anybody}}@grace-bible.org for {{anything}}
  - {{somebody}}@grace-bible.org for {{something}}
  
  I will attempt to respond to all messages in a reasonable time upon my return.