Fellows are given 12 days (96 hours) of Vacation when they begin in August (August 1st for returning Fellows), and it will be usable until the following July 31st. Fellows are given 10 days (80 hours) of illness/family leave to use each year. Fellows who start in January will receive 7 days (56 hours) of vacation and 6 days (48 hours) of illness/family leave, which will be usable until the following July 31st.

Fellows are encouraged to take advantage of all Vacation leave. No more than two work weeks (80 hours) of Vacation and Illness/Family leave may be carried forward from one Fellows year to the next. All leave time in excess of two workweeks will be lost after July 31 of each year (Fellows will not receive monetary compensation for any earned but unused PTO at the end of any Fellows year).

<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Up to 80 hours of vacation and 80 hours of sick leave may roll over into a Fellow’s next year.

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To ensure that each department is well prepared for the fall semester’s activities, vacations and/or out-of-office time will be limited from August 15th to September 15th of each year. The general policy is that no vacations and/or out-of-office time should be scheduled during that period.

To request vacation, a Fellow needs to first contact their department supervisor for approval regarding the date. After approval has been given, submit your request through this form for final approval by the Fellows Program. PTO requests should be made at least 2 weeks in advance.

You should also use this form to submit your DWTL and any other planned OOO dates such as mission trips or conferences.

If a Fellow exceeds their 80 hours of vacation, the amount of hours they go over will be deducted from their next paycheck. That money will not remain in their Fellows account but transferred into the Grace general fund.

<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Fellows follow the school calendar for PTO rollover dates while Permanent Staff follow the calendar year. You may find the Permanent Staff policy here.

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