Review Volunteer/Leadership Application

• If Admin has been in communication with the person and knows the following: Admin adds a note in the process (will show up on the person’s involvement) indicating the preferred age group, whether the person is paid, and day of the week (for mid-week paid).
• Admin checks to make sure there are no big red flags on the app, marks as done, moves to BOTH BG and CST and assigns Madeline
  • Make sure you look at the two questions
    • Have you ever been charged with a sexual offense, an offense relating to children, or a crime of violence?
    • Have you ever been reported to any organization or registry for abuse or misconduct?
  • Check that the applicant marked yes to agreeing with the Doctrine statements.
  • Make sure you communicate within your team about who is responsible to look at the application and mark as done
  • Reminder: the quicker you mark them as done in Review Volunteer Application, the faster they will receive the link to BG/CST, and move through the process.
• Queue managers: only the Admin, unless decided otherwise in your team
• Queue settings: Email all queue managers when a person is unassigned
• Next Queue: BOTH Background Check AND Child Safety Training (automatically). Make sure this is assigned to Madeline when you move them to these queues.

Background Check and Child Safety Training

• Madeline emails the person the BG and CST links and marks “waiting” when she has sent the link.
• Marks “done” when BG is completed, moves them to interview and assigns Admin.
• When CST is completed, marks as done in the queue (there’s no next queue)
  • Up to the admin to follow up with CST
  • DO NOT LET SOMEONE SERVE WITHOUT A COMPLETED CST
• Queue managers: Madeline
• Queue Settings: BG: moves to Interview queue (automatically) CST: stops here (no next queue)

Interview

• Admin assigns the person to Min lead to schedule the interview.
  • Mark “waiting” once the min lead has reached out.
  • Mark “in process” when the interview is scheduled.
• Once the interview is completed, Min Lead marks the person as done, moves to Post-interview form, and assigns to themselves.
• Queue managers: Admin, Min leads
• Queue settings: next queue is post-interview form (automatically)

Post-Interview Form

• Person who interviewed them of the same gender (who completed the confidential section) completes the post-interview form found on the Drive (link in the notes). Marks as done, moves to approved/not approved and assigns to the Admin.
  • If the person is not in the process queue, the interview person lets the admin know when the post-interview form is completed so the admin can mark it as done.
  • Add link to Post-interview form in the notes (will need names, email, phone number)
• Queue managers: Min leads of department, Admin